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There’s a lot to think about when your business is growing. More staff, more meetings, more desks, more tech—but coffee? It’s easy to forget it’s even on the list. Until it becomes a problem.
That small machine in the corner might’ve worked when your team was half the size. But things change. You might not notice it at first—but your staff will. Slower mornings. Longer queues. Empty milk jugs by 9:30. At some point, you have to ask: is your coffee setup still keeping up?
You’re Refilling Way Too Often
This is usually the first sign something’s not right. If your office used to top up the coffee machine once or twice a week, but now it’s running dry daily, your usage has outgrown your setup.
Staff queueing up to use a machine that can’t handle the volume slows down mornings, adds unnecessary frustration, and nudges people toward outside cafés—which chips away at productivity and morale. And if someone has to refill water tanks or wipe up overflow more than once a day, that’s time better spent elsewhere.
Your Machine Has Become a Bottleneck
Not all delays are obvious—but when coffee starts holding people up, the frustration creeps in.
You might notice:
- People queuing mid-morning or after lunch
- The machine constantly needing a reset
- Water tanks that run out mid-use
- Coffee dripping too slowly, or worse, not at all
When one machine is doing the work meant for two, it creates friction. It also adds pressure on whoever’s stuck sorting it out—usually the office manager, the receptionist, or whoever happens to walk by when the drip tray’s full again.
You’ve Hired… But Haven’t Upgraded the Perks
Hiring’s a big deal. It usually means business is moving in the right direction. But when new team members arrive, they’re not just looking at their laptops and job descriptions—they’re quietly sizing up the culture too.
If your perks haven’t evolved alongside your headcount, it shows. A single-button machine that barely copes with demand isn’t going to cut it anymore. Teams expect fast, good-quality coffee that doesn’t feel like a compromise. Machines with dual spouts, touchscreen menus, or multiple drink profiles can keep up with increased demand and offer a smoother experience overall.
Maintenance Is Becoming a Regular Thing
Coffee machines get tired too. If yours is showing its age—struggling to keep up, breaking down more often, or just looking a bit worn—it might be time to rethink your setup entirely.
More and more businesses are choosing to lease instead of buy. With our rental model, you’re never left chasing repairs or wondering when help will arrive. We include regular servicing as standard, along with full maintenance support and easy phone access if anything needs attention.
Our service team handles deep cleaning, inspects the machine inside and out, and checks that everything—from beans to cups—is fully stocked. It’s all part of making sure your setup stays hassle-free, even as your team gets busier.
Is It Time to Upgrade?
If any of this sounds familiar, your coffee machine may no longer match the pace of your business. Growth is a good thing—but it comes with growing pains, and your coffee setup shouldn’t be one of them.
We provide a range of office coffee machines designed specifically for high-traffic workplaces—whether that’s a busy open-plan office, a growing team across multiple floors, or a company with heavy day-to-day usage. All of our machines are bean-to-cup, easy to use, and deliver high-quality barista-style coffee with every cup.
See what options make sense for your space and staff size. Find your perfect setup
